THE ANSWERS TO ALL THOSE LINGERING QUESTIONS
Who is this retreat for?
The Beyond Brilliant Photography Retreat is designed for photographers seeking genuine, lasting growthβin their business, their creative vision, and their personal lives. Itβs for those who want their educational investments to deliver more than skillsβwho are ready to cultivate a life full of passion, purpose, and meaningful experiences.
What is the group size ?
We intentionally keep our retreats intimate, typically hosting 20β25 students and around 10β15 staff, for a total of 35β40 people. This size is perfectβsmall enough to provide personalized education and attention, yet large enough to create a lively, energetic atmosphere full of fun and connection!
What experience do I need to have ?
This retreat is open to all experience levels, but attendees should have a basic understanding of how to operate their camera and feel comfortable navigating the settings menu.
Who will I room with ?
If you're attending with a friend, just list each otherβs names on your registration and weβll make sure youβre paired together. Coming solo? Youβre in great companyβmost of our guests arrive on their own, and many leave with lifelong friends. Weβll thoughtfully match you with a compatible roommate and share their information with you a few weeks before the retreat so you can connect in advance.
Can I bring my spouse or children?
You deserve seven incredible days devoted entirely to yourself and your business. While this retreat is an adult-only experience and children cannot attend, your spouse or partner is welcome to join if they are also a photographer and would like to participate as an attendee. Simply list them as your preferred roommate. If youβd like a room exclusively for the two of you, just select the double occupancy option during registration.
What about my dietary needs?
Simply note any dietary needs when you register, and weβll gladly take care of them. Vida Asanaβs menu is thoughtfully designed with food sensitivities in mind, and the kitchen team is highly experienced in preparing meals for a wide range of dietary preferences and restrictions. Youβll receive a questionnaire before the retreat where you can share these details and any other important information.
Do I have to stay on the property or with the group?
Yes, the full experience includes all accommodations and cannot be altered or separated. The retreat is intentionally designed as a cohesive group journey, and we donβt want you to miss any of the incredible classes, excursions, or shared moments we have planned. Staying on property and being part of the group is truly where the learning, growth, and deep connections happen.
What's the weather going to be like?
In the spring, you can expect warm, tropical days with moderate to high humidity. Afternoon highs typically reach around 91Β°F, rarely dipping below 87Β°F or rising above 94Β°F. Evening lows stay comfortably warm at about 81Β°F, with only slight variation. This season often brings the occasional pop-up rain shower, so itβs wise to keep an eye on the 7-day forecast, as conditions can shift quickly!
How do I get there ?
After landing at SJO International Airport, youβll meet your fellow attendees at the cafe located to your right as you leave baggage claim and then board the group transportation heading to Vida Asana. Our drivers will have your flight details and will wait approximately 40 minutes if your arrival is delayed. If you prefer not to use the group shuttle or happen to miss it, youβll be responsible for arranging your own transportation. The drive is about 90 minutes, and private cars typically cost between $100β$150.
Iβm booking my flight, when should I arrive?
We ask that attendees schedule their arrival into SJO no later than 1:00 PM to ensure a smooth 2:00 PM bus departure. For your return flight, we recommend choosing a departure time of 1:00 PM or later from SJO.
What is included with my ticket?
Absolutely everything! Once you arrive at SJO Airport, we handle the rest. Your accommodations, meals and beverages, all classes, adventures, yoga sessions, entertainment, and even some amazing swag are fully included.
Whatβs not included: your airfare, optional adult beverages at the beach dinner, any additional classes or excursions you choose on your free day, souvenirs, or nights out.
What if I have physical limitations?
This retreat may not be suitable for those with physical limitations. The venue includes multiple levels that require the use of stairs to access classes, and the property features uneven terrain, hills, and pathways. Additionally, our excursions involve a fair amount of walking, light hiking, and the ability to carry your gear from one location to another over uneven ground.
What should I pack for clothes and classes?
Guests should pack clothing suitable for active days, including hiking shoes or sandals, yoga attire, beachwear, swimwear, flip-flops, and casual outfits like shorts, sundresses, and tank tops made from light, breathable fabrics. Evenings can be coolerβespecially during the green seasonβso a light jacket, loose-fitting long-sleeve top, or light pants are recommended. A rain jacket or poncho is also advised if youβre visiting during the green season.
For photography, bring your camera, extra batteries, charger, and memory cards. We recommend lenses such as 24β70mm and 70β200mm. Please also bring your computer and charger. A waterproof backpack is essential for carrying your camera gear safely as you move between locations like beaches, waterfalls, and other outdoor spots.
This is a big investment for my business and Iβm nervous to take the plungeβ¦
We have no doubt that the education youβll receive from world-class educators, combined with the adventures, experiences, delicious meals, comfortable accommodations, exclusive swag, and lifelong friendships youβll make, will not only meetβbut far exceedβthe investment youβre making. The benefits of this retreat will continue to enrich your life long after it ends.
This isnβt our first retreat, and weβre proud of the exceptional value we bring. From the moment you arrive until your final goodbye, youβll experience a level of professionalism and seamless organization that sets this retreat apart. Every detail has been carefully planned, ensuring an experience so unique and immersive that it would be impossible to replicate at a lower price point. You can trust that every moment is designed to maximize your growth, connection, and enjoyment.
What type of people attend Beyond Brilliant Photography Retreats?
Most of our attendees come from all over the world, spanning a wide range of ages, and we celebrate this incredible diversity. What unites everyone is a shared desire for both personal and business growth, and a connection with like-minded individuals who value the quality of life they live and the legacy they hope to leave.
While the variety of backgrounds and experiences is inspiring, there are a few simple guidelines: attendees must be 21 or older, come with an open mind, leave their ego at home, and bring not only a heart for their own growth but also a spirit of service and support for everyone gathered together.
Can you explain the payment plans and options?
We offer several payment options to make securing your spot easy. A non-refundable deposit is required to hold your seatβdepending on when you register, this could be $1000, 50% of the total, or the full amount. Please note that any payment plan installments more than 7 days past due will result in forfeiture of your ticket, and all payments made up to that point are non-refundable, as your spot has been reserved from other potential attendees. We also offer Klarna and AfterPay for added flexibility.
What is your refund policy?
Tickets to The Beyond Brilliant Photography Retreat are non-refundable and must be paid in full. However, they can be transferred to another attendee up to 30 days before the event start date. Transfers incur a $150 fee. To transfer your ticket, please email Jessica@BrillianceKey.com with the new attendeeβs details and your confirmation releasing the seat.
Additional Information:
LocationVida Asana is conveniently located 90 minutes from San Jose Airport (SJO), just outside of JacΓ³ in beautiful Playa Hermosa, Costa Rica. Situated between the lush tropical beauty of the jungle and world-famous beaches of Playa Hermosa, our location provides easy access to a variety of activities, excursions, restaurants, and shopping, yet offers a peaceful jungle setting to repose.
Local Currency
Costa Ricaβs official currency is the ColΓ³n. The exchange rate average is roughly 550 colones to the dollar. However, US dollars are generally accepted in all areas save for some smaller pueblos. If you do spend US dollars, keep in mind that you will receive your change in colones. It is recommended that you bring denominations of $20 or less as higher denominations are often not accepted in local shops and markets. It is not recommended to change money at the airport.
Helpful AppsWe recommend downloading the free communication app, βWhatsappβ. It is very helpful for communicating with Vida Asana and other members of your group, through data and Wi-Fi. If you will be navigating yourself through Costa Rica, before or after your retreat here, the free navigation app βWazeβ is helpful to have as most locations have a Waze link that they can send to you or you can look up directly.
WaterWater is taken very seriously at Vida Asana! There is no need to buy plastic bottles of water, just bring your favorite water bottle and refill at our filtered water station. All water on the property goes through five filters before reaching the rooms and kitchen, and then continues through a diverse filtration process complete with restoring any beneficial minerals pulled out during the filtering, before reaching our water station.
Visa and Passport Requirements
Guests traveling from the USA and Canada (and many other countries) do not need a visa but will need to provide a return ticket or evidence of onward travel. Your passport must have at least 6 months validity remaining to enter the country.
Travel Insurance
We highly recommend our students secure their own travel insurance.
Daylight and Time Zone
Daylight begins to show ~ 5:15am, with sunrise 5:30am and sunset beginning around 5:30pm.
Electrical Power
The country uses 120V, 60Hz current, and the same for wall outlets. This is the same as the US, so guests from the US will not need adaptors.
Additional info:
Check In/Out: Check In β 4:00pm, Check Out β 11:00am.
We will also do our best to accommodate early check in needs and late check out requests.
Pets: Animals of assistance and or guide dogs are permissible. Vida Asana does have pets. Please let us know if you have guests with allergies or are fearful of dogs and/or cats.
Code of Ethics: Brilliance Key and/or Vida Asana reserves the right to refuse admission and remove from its premises any guest who does not behave within ethical manners and agreeable practices.